My teammates have different billable rates for the different types of work they do. How can I represent that in Harvest?

 

Harvest offers three different options to determine what rate we’ll apply to the hours tracked to a project: Project Hourly Rate, Person Hourly Rate, and Task Hourly Rate. Your team members may have different billable rates depending on the jobs they're doing for a given project, but Harvest's project setup options don’t allow for combining two types of hourly rates on a single project. Because of that, there isn't a built-in way to bill a project by both person and task.

If you need to track time with that kind of granularity, there's a workaround that can help. You can set up your project's Hourly Rates to use Task Hourly Rate. Then you can create separate tasks for each of your specific team members' different rates. You'll want to name these clearly so that your team members can accurately track their time.

For example, you could create a task called "Jane Programming" with an hourly rate of $200 and another task called "Jane Research" with an hourly rate of $150. When working on programming, Jane will track time to the “Jane Programming” task, while time spent doing research can be tracked to the “Jane Research” task. For John, separate tasks can be made, such as "John Programming" with an hourly rate of $175 and "John Research" with an hourly rate of $125. John will then track his time to “John Programming” and “John Research” respectively.

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Since Jane and John track their time to their own designated tasks within the project, their respective rates per task will be used to determine the billable amount on the project. When it comes time to create an invoice for the project, this setup will allow you to essentially bill your client by each person's individual task rate.

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