How can I bill my client for both fixed fee and billable rates on one project?
Projects in Harvest can be set as either a Fixed Fee or Time & Materials project type, but it’s not possible to include both types on one project. So, if you need to invoice your client for a flat rate along with a billable rate, there are a couple of options:
Create two separate projects
When you’d like to keep track of the number of hours you’re working for the fixed fee portion of your project, you may find it helpful to split your project into two separate projects—one for your team to keep track of the work that goes toward your fee (Fixed Fee) and then one where your team tracks hourly work (Time & Materials) that isn't covered by the fee.
As long as both projects are assigned to the same client, you'll be able to bill for both your fee and the hourly work in the same invoice. When it's time to invoice your client, you’ll be able to select the option to Create an invoice for tracked time, expenses, or fixed fees. You’ll then be able to select both the Fixed Fee and Time & Materials projects to be included on a single invoice.
Enter your fixed fee as an expense
If your project is primarily billed with a billable rate but you need to include a one-time fee on your invoice, you can set up one project as a Time & Materials type and then add your one-time fee as an expense to the project. You can find more information in our article about creating new expenses.
When it's time to invoice your client, you’ll be able to select the option to Create an invoice for tracked time, expenses, or fixed fees, which will allow you to combine your project’s tracked hours and your fee (as an expense) onto a single invoice.