This feature is being gradually rolled out and will be available for all accounts soon.

In the Calendar view of your timesheet, you can start and stop timers, click and drag to create and edit time entries, and easily create entries from your Google or Outlook calendar events.

Track time in the Calendar view

Start and stop a timer in the Calendar view

You can only create a running timer on today’s date in the Calendar view. To start a running timer in the Calendar view:

1. Head to Time > Timesheet.
2. Click into the Calendar view.
3. Click anywhere on today’s date.
4. The time entry form will open up with a start and end time populated. Remove the start and end times.
5. Select the project and task for the entry.
6. Click Start timer. 

To stop the running timer, open the event and click Save entry. 

Click and drag to create a time entry in the Calendar view

1. Head to Time > Timesheet.
2. Click into the Calendar view.
3. Click on the date and time you’d like the entry to begin, hold the mouse button down, and drag to the preferred end time.
4. The time entry form will open up. Select the project and task for the entry.
5. Make any necessary edits to the start and end times.
6. Click Save entry. 

Create a time entry from your Google or Outlook calendar in the Calendar view

If you’ve connected your Google or Outlook calendar, you can convert calendar entries into time entries. 

Entries on your Google or Outlook calendar will appear in blue on the Calendar view in Harvest. After you create an entry from a calendar event, the event will become orange like other Harvest entries. 

To create a time entry from a calendar event:

1. Head to Time > Timesheet.
2. Click into the Calendar view.
3. Select a calendar event.
4. Choose your project and task.
   • If this is a recurring event, we’ll remember the project and task you selected for future entries.
5. Make any edits to the start and end times.
6. Save entry. 

Switch your calendar

Note:  If you have multiple calendars, at this time, it is only possible to change your calendar from the Day view. 

To change the calendar you’d like to track entries from:

1. Click the Track time button on the Day view of your timesheet to open a “drawer” with the current day’s calendar events.
   • If the drawer is not visible, click the Pull in a calendar event link.
2. You can switch between calendars at the top of the calendar drawer.
   • For Google Calendar, the dropdown will show only calendars that are visible in Google Calendar itself. For Outlook Calendar, the dropdown will show all calendars you have access to.
3. Once you’ve selected your preferred calendar, click Cancel on the time entry form and head back to the Calendar view. 

Time entry format

Certain company settings will change how you track time and the appearance of your time entries. Learn more in our article on time settings.

Depending on how Administrators have set up your account:

• Time can be tracked in decimal format or HH:MM format.
• If tracking start and end times, you may use a 12-hour or 24-hour clock. 

Edit or delete time in the Calendar view

Everyone can edit or delete their own unlocked time. Administrators and Managers with special permission to edit time can also edit other people's time by clicking the Teammates button in the upper right corner of the timesheet.

Administrators can edit anyone's time, while Managers can only edit time for projects they manage and/or their assigned people.

Edit an unlocked entry in the Calendar view

To edit an entry from the Calendar view, you can click into the entry, make any edits to the entry details, and click Save entry. Or, you can drag and drop the entry to a new time period/day or resize an entry by dragging the top or bottom of a calendar event. 

Edit a locked entry in the Calendar view

A time entry may be locked because it’s been invoiced or approved, or the project, task, or person related to the entry is archived.

Only Administrators can edit the Notes and start/end time on a locked time entry. To edit a locked entry in the Calendar view, click into the entry, make your changes to the Notes or start/end time, and click Save entry.

Administrators cannot edit the project/task combination for a locked entry, and locked entries cannot be resized or moved elsewhere on the grid in the Calendar view.

To unlock individual entries or an entire timesheet for further editing, please see our article on unlocking time and expenses for instructions.

Delete an entry in the Calendar view

Deleting a time entry is permanent and cannot be undone. 

To delete an entry in the Calendar view, click into the entry and click the Delete link. Confirm you’d like to delete the entry by clicking Delete time entry. 

Enable or disable the Calendar view

By default, the Calendar view is enabled for all users. If you’re an Administrator, you can enable or disable it for your workspace by following these steps:

1. Go to Settings > Preferences
2. Click Edit preferences.
3. In the Calendar view section, choose whether to enable or disable the feature for your team.
4. Click Save preferences to apply your changes.

Disabling the Calendar view will hide the Calendar tab from the timesheet interface for all users in your workspace but no data will be lost. Any time entries previously created from the Calendar view will remain intact and accessible from other views.