When you create a project, you can select its project type: Time & Materials, Fixed Fee, or Non-Billable. Depending on your project’s type, we’ll report on the uninvoiced amount and billable amounts differently. 

Looking for info on budgets? Budgets are calculated independently from billable and uninvoiced amounts. For more info on budgets, please see How to set project budgets.

The chart below gives an overview of the main differences you’ll see in the billable amount and uninvoiced amount, depending on project type. You can read more in depth information about specific reports below the chart.

The time report

On the time report (Reports > Time) we show two amounts at the top of the page: the billable amount and the uninvoiced amount. This report can be filtered to a specific timeframe.

Billable amount on the time report

The billable amount on the time report is based on hours tracked multiplied by billable rates. The time report includes only Time & Materials projects by default, though you can choose to include Fixed Fee projects as well by selecting Include fixed fee projects on the report. 

• For a Time & Materials project, the billable amount is based on hours tracked multiplied by billable rates. For example, if you track 2 hours at $100/hour, your billable amount is $200.
• If you choose to Include Fixed Fee projects on your time report, you’ll see a billable amount for projects budgeted by total project fees or fees per task. This amount is calculated by each project’s billable rates (if any were entered for budgeting purposes), even though Fixed Fee projects are billed based on the project fee amount. This means if you include Fixed Fee projects on the time report, the billable amount you see may not match up with the amount you’ll invoice for the project. 
• Non-Billable projects do not have billable amounts, since they do not have billable rates.

Uninvoiced amount on the time report

The uninvoiced amount on the time report includes only Time & Materials projects, not Fixed Fee or Non-Billable projects. 

• The uninvoiced amount for a Time & Materials project is calculated using the billable amount plus any billable expenses tracked to the project. 
  • The uninvoiced amount for a Time & Materials project is reduced when you create an invoice based on tracked time and expenses for the project. 
• Fixed Fee projects don’t have billable amounts based on tracked time, so there’s no way for Harvest to tell how much of a Fixed Fee project’s uninvoiced amount applies to a specific time frame, person, or task. For this reason, Fixed Fee projects are not included in the uninvoiced amount on the time report. 
• Non-Billable projects are not invoiced so they don’t have an uninvoiced amount.

Project analysis page

Each project’s analysis page has information about the project’s billable amount and uninvoiced amount. Not all Fixed Fee projects will show billable amount details on the project analysis page (see below). 

Billable amount on the project analysis page

• For a Time & Materials project, the billable amount is based on hours tracked multiplied by billable rates. For example, if you track 2 hours at $100/hour, your billable amount is $200.
• Fixed Fee projects budgeted by total project fees or fees per task have an If billed hourly amount instead of a billable amount on the project analysis page. This amount is based on hours tracked multiplied by billable rates (if any were entered for budgeting purposes), even though Fixed Fee projects are billed based on the project fee amount. The if billed hourly amount lets you compare your project fee with the amount you could have charged your client if you were billing them at an hourly rate.
• Non-Billable projects do not have billable amounts, since they do not have billable rates.

Uninvoiced amount on the project analysis page

• For Time & Materials projects, the uninvoiced amount is based on billable rates and billable expenses tracked to a project. The more hours you track, the greater the uninvoiced amount.
  • The uninvoiced amount for a Time & Materials project is reduced when you create an invoice based on tracked time and expenses for the project.
• For Fixed Fee projects, the uninvoiced amount on the project analysis page is based on your project’s fee amount, not billable rates. 
  • The uninvoiced amount for a Fixed Fee project is reduced when you create an invoice for all or part of the project fee amount. For example, if your fixed fee was $1,000, and you’ve already invoiced $400, your uninvoiced amount will be $600.
• Non-Billable projects are not invoiced, so they do not have an uninvoiced amount. 

The uninvoiced report

The uninvoiced report (Reports > Uninvoiced), shows uninvoiced amounts for Time & Materials projects and Fixed Fee projects. This report can be filtered to a specific timeframe.

Time & Materials projects on the uninvoiced report

For Time & Materials projects, the uninvoiced amount is based on billable rates and billable expenses tracked to a project. The more hours and expenses you track, the greater the uninvoiced amount.

The uninvoiced amount for a Time & Materials project is reduced when you create an invoice based on tracked time and expenses for the project. 

Note that the uninvoiced amount on the report for Time & Materials projects may change, depending on the timeframe you’re viewing. 

Fixed Fee projects on the uninvoiced report

For Fixed Fee projects, the uninvoiced amount on this report is based on your project’s fee amount, not billable rates. For example, if your fixed fee was $1,000, and you’ve already invoiced $400, your uninvoiced amount will be $600.

The uninvoiced amount for Fixed Fee projects may change depending on the timeframe. If the timeframe of the report is entirely before the start date entered for the project—or the creation date, if no start date was entered—the project will be listed on the report, but will show an uninvoiced amount of 0.

When you track time to a Fixed Fee project, those hours will appear as uninvoiced hours in the report even if you generate an invoice for your fee. If you’d like to bring the number of uninvoiced hours down to 0 for a Fixed Fee project, you can mark the hours as invoiced from a detailed time report. This will lock the hours, mark them as invoiced, and reduce the number of uninvoiced hours to 0 for the project.