Setting and Editing Capacity
If you’re a Regular User, check out our Regular User resources.
What Is Capacity?
Capacity is the total number of hours per week that each person is available to work. In Harvest, that number can be anything between 0 and 60 hours per week.
Your teammates won’t always work this number of hours. But, it’s good to track capacity so you know if people are working enough, too much, or too little.
You can report on capacity in your Team section.
There are two places you can set capacity: in Settings and on a person’s profile.
First, you can set a company-wide Default Capacity. We’ll automatically apply this default to every person in your account. To set it:
- Go to Settings.
- Click Edit Preferences
- In the Default Capacity section, select your capacity.
Not all teammates work the same number of hours, so sometimes a person’s capacity will be different than your default. If that’s the case, you can override capacity per person. To do that:
- Go to Team.
- Click the Actions dropdown to the right of the relevant team members’s name.
- Select Edit.
- Go to Basic Info (left menu).
- In the Capacity field, select the person’s capacity.
You can edit your Default Capacity in Settings, as listed above. If you change your Default Capacity, everyone currently using that default will update as well.
You can edit each person’s capacity individually via their Basic Info, as listed in the previous section.
If you change a person’s capacity, that change will affect capacity shown for all previous and future weeks. There’s currently no way to have multiple capacities per person.