Setting and editing capacity

This article is for Administrators. Learn more about permissions. If you’re a Member, check out our Member resources.

Capacity is the total number of hours per week that each person is available to work. In Harvest, Administrators can set that number to be anything between 0 and 60 hours per week.

Note that Harvest won't prevent your team from tracking time beyond their set capacity. While your teammates won’t always work exactly the number of hours set for their capacity, it’s good to track capacity so you know if people are working enough, too much, or too little.

You can report on capacity in your team section (by navigating to Team):

Setting and editing capacity

There are two places you can set or edit capacity: in Settings and in a person’s profile. When the Team module is disabled in Harvest, the option to set an account-wide default or per-person capacity will not be available. The Team module must be enabled to set or edit capacity.

Default capacity

First, you can set a company-wide default capacity. We’ll automatically apply this default to every person in your account. To set it:

  1. Go to Settings.
  2. Click Edit preferences
  3. In the Default capacity section, select your capacity.
  4. Click Save preferences.

If you change your default capacity, everyone currently using that default will update as well.

Per-person capacity

Not all teammates work the same number of hours, so sometimes a person’s capacity will be different than your default. If that’s the case, you can override capacity per person. To do that:

  1. Go to Team.
  2. Click the Actions dropdown to the right of the relevant teammates’s name.
  3. Select Edit.
  4. Go to Basic info (left menu).
  5. In the Capacity field, select the person’s capacity.
  6. Click Update info

If you change a person’s capacity, that change will affect capacity shown for all previous and future weeks. There’s currently no way to preserve historical capacity settings. 

Did you find this article helpful?

Still have questions? We’re happy to help!

Contact us